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Overview

This page explains how TroupeIT is organized and the relationships between the core concepts: Companies, Events, Shows, and Acts.

The TroupeIT Hierarchy​

TroupeIT Hierarchy - Company contains Events, Events contain Shows, Shows contain Acts and Notes

Everything in TroupeIT flows from this hierarchy. Understanding it will help you organize your productions effectively.

Companies​

A Company is your production team—the people who work together to put on shows. Think of it as your organization or collective.

Examples:

  • A burlesque troupe
  • A theater production company
  • A festival organizing committee
  • A corporate events team

Key points:

  • A company can have many members with different roles (Producer, Stage Manager, Tech, Performer)
  • A company can produce multiple events
  • Performers must be members of your company to submit acts to your events
  • Companies have subscription plans that determine available features

Events​

An Event is what you're producing. It's the container for one or more shows and defines who can submit acts.

Examples:

  • "Summer Spectacular 2025" (a single-night variety show)
  • "Fringe Festival" (a multi-day festival)
  • "Annual Awards Gala"

Key points:

  • Events belong to a single company
  • Events can accept act submissions from company members
  • Events can have submission deadlines and requirements
  • A single event can contain multiple shows (different nights, different stages)

Shows​

A Show is an individual performance—a specific program happening at a specific time and place.

Examples:

  • "Friday Night Main Stage" (one show within a festival event)
  • "Saturday Matinee" (another show within the same event)
  • "Workshop Room A - 2pm" (a smaller show running concurrently)

Key points:

  • Shows belong to a single event
  • Each show has its own schedule of acts and notes
  • Shows can have different stage managers and technical requirements
  • You'll create one show per stage per time slot

When to create multiple shows:

  • Multi-day events: one show per day
  • Multiple stages: one show per stage
  • Different time slots: one show per slot (e.g., matinee and evening performances)

Acts​

An Act is a performance piece—what a performer brings to the stage.

Examples:

  • A 5-minute dance routine
  • A 20-minute comedy set
  • A 3-minute aerial silks performance
  • A band's 45-minute set

Key points:

  • Acts are created by performers and belong to them
  • Acts contain all technical information: music, duration, lighting notes, prop requirements, MC intro
  • A single act can be submitted to multiple events
  • Once approved, acts are added to a show's schedule

Show Items​

When an act is added to a show's schedule, it becomes a Show Item. But not all show items are acts—you can also add notes like:

  • Intermissions
  • DJ sets
  • Section headers ("Comedy Block")
  • Technical notes ("House lights to 50%")
  • MC announcements

This lets you build a complete cue sheet that includes everything happening during the show, not just performer acts.

Putting It Together​

Here's how a typical workflow looks:

  1. Create a Company with your production team members
  2. Create an Event for your upcoming production
  3. Performers submit Acts to your event
  4. Review submissions and approve the ones you want
  5. Create Shows for each performance (one per stage per day)
  6. Add acts and notes to build each show's schedule
  7. Run the show using TroupeIT's live view to track your progress

Practical Example​

Scenario: You're producing a two-night variety festival with two stages.

Company: "Starlight Productions" (your team)

Event: "Starlight Festival 2025"

Shows:

  • Friday - Main Stage
  • Friday - Cabaret Room
  • Saturday - Main Stage
  • Saturday - Cabaret Room

Each show has its own schedule, allowing different stage managers to run their rooms independently while sharing the same pool of approved acts.

See Also​